Serving clinics, private practices, and telehealth providers globally.
Prioritize Patient Care — We Handle Admin, HIPAA-Compliant and Workflow Experts
Free up time for patient care while we handle the admin work — HIPAA-aware, detail-oriented, and experienced in clinical workflows.
Why Choose Vixens for Medical Virtual Assistants?
- Healthcare-Trained Talent
Our Medical VAs have backgrounds in clinical admin, medical billing, and telehealth. All VAs are rigorously screened for healthcare knowledge and tool proficiency. - Patient Privacy & Compliance
We take confidentiality seriously. Our VAs are trained in data security and adhere to HIPAA‑equivalent protocols, using secure tools and NDAs. - Custom-Fit to Your Practice
We match you with VAs who are experienced in your specialty—whether you're in family medicine, dental, therapy, or specialty care. - EHR & Software Expertise
What Our Medical VAs Can Do
- Patient Scheduling & Reminders
Automate appointment booking, follow-ups, and no-show prevention. - Medical Billing & Insurance Claims
Manage claim submission, coding support, insurance verification, and collections. - Electronic Health Record (EHR) Support
Update patient files, manage intake forms, and upload scanned documents securely. - Telehealth Admin
Coordinate virtual visits, send session links, and manage intake before and after calls. - Medical Transcription & Documentation
Transcribe clinical notes, follow-up summaries, and referral coordination. - Inbox & Portal Management
Triage patient inquiries, refill requests, and appointment concerns.
Who We Serve
Private Clinics & Medical Practices
Dental & Orthodontic Offices
Mental Health & Therapy Clinics
Telehealth Startups & Online Practices
Specialty Care Providers (ENT, OB‑GYN, Pediatrics, etc.)
How It Works
1. Tell Us About Your Practice
Let us know what you need — from appointment handling to EHR admin.
2. Meet Your Shortlist in 48 Hours
We’ll send you top candidates with medical experience & relevant tools.
3. Start with Your VA
You select your match, and we handle setup, security, payroll & backups.
Your Business Growth Partner
Vixens Outsourcing enhanced our operations and efficiency through expert consulting and support.
Ready to Delegate Your Clinic Admin Work?
Let’s get you matched with a HIPAA‑conscious, detail‑driven Medical VA.
FAQs
Are your Medical VAs HIPAA-certified?
Our VAs are trained in HIPAA-equivalent protocols and privacy workflows, though certification depends on your tools and internal protocols.
Can they work in my timezone?
Yes. All our VAs are flexible to match US-based clinic hours.
How can Vixens Outsourcing help reduce my operational costs?
By leveraging skilled labor in the Philippines, Vixens Outsourcing provides high-quality services at competitive rates, significantly reducing overhead expenses.
What if I need help with billing & insurance only?
You can hire a VA focused only on billing, EHR entry, or other specialized admin work — we tailor based on your exact needs.
Is there a contract?
We offer flexible, month-to-month options, or long-term placements. No hidden fees.